Article 4: Board Offices/Board Of Directors

4.a Enumeration

1. The officers of this Club shall consist of a President and two Vice Presidents.
2. Two Vice Presidents will also serve the duties of Treasurer and Secretary.
3. These officers will create the governing body for the club i.e. Board of Directors.

4.b Election & Tenure

1. The officers elected shall assume office at the first Board of Directors meeting following the annual meeting and serve until a like time the next year.
2. If any officer is unable to complete the stated term of office, the Board of Directors may elect an external personnel for the position with the existing board.
3. Any elected officer may be removed for cause by a vote of two-thirds of the Board of Directors providing reasonable notice and opportunity to be heard by the Board is made available to the affected officer prior to action.

4.c Powers

1. The business of the club shall be managed by the Board Of Directors.
2. The Board shall possess the final authority and discretion to appoint or suspend coaches made upon majority vote of the Board.
3. Each member of the Board of Directors shall have one vote.
4. An action of the directors may be taken without a meeting if there are no objections from any director to an action. Such action by consent must be confirmed in writing or via email for the record, signed by each director, and read into the minutes of the subsequent board meeting.
5. The club will not pay any compensation to a director for the service as a member of the Board of Directors, except the directors may be reimbursed for business-related expenses as stated in the by-laws under Accountable Plan for Expense Reimbursement.

Article 5: Meetings

1. Meetings of the Board of Directors shall be held as frequently as necessary to conduct the business of the club.
2. Special meetings of the Board may be called by the President, Treasurer, or a majority of the Board members.
3. The presence of majority members is required. A simple majority of those present and voting is sufficient for action on any matter except approval of budget or fees for a program which requires approval of two-thirds of the Board of Directors.
4. There must be an annual meeting apart from other meetings.
5. The directors may participate electronically utilizing conference/internet.

Article 6: Inspection of Records

Article 7: Accountable Plan for Expense Reimbursement

7.a Business Related Eligible Expenses

1. Practice Field Rental
2. Soccer Uniforms
3. Soccer Training Supplies
4. Soccer Trophies & Awards
5. League & Tournament Registration Fees
6. Soccer Team Social Meals (limited to budget meals such as Pizza/Juices etc.)
7. Necessary coaches training as stated in the youth soccer program policy in the by-laws

7.b Expense Submission

1. A digital record of invoice/receipt is required for reimbursement indicating the total amount.
2. The expense must be submitted within 60 days of incurrence.
3. The expense should be documented in the designated expense report system.

Article 8: Youth Soccer Program Policy

1. Age grouping for participation shall be established to maximize the achievement of the purpose of the organization.
2. All coaches on the field during practice or games, must go through following training. The club will reimburse for the training cost.
   • Safe and Healthy Play Environments (aka Concussion)
   • SafeSport Training
3. All participating youth players & their parents must accept Code of conduct policy (attached with player registration)